Apps to use with Box

March 15, 2018

All apps created for Box, including both those developed by Box and by third-party developers, are available for your use with Box at the UofI. You may use any apps you wish with your personal data. However, you may use only the apps on the approved list (see below) with institutional data.

Note: UofI recommends installing Box Edit. Box Edit allows you to open a file directly from the Box website, edit it in the file’s native application, and then save it directly to Box. This eliminates the need to manually download and upload files.

Apps approved for use with PHI

The following apps may be used with any kind of institutional data that is allowed in Box, including protected health information (PHI):

  • Box Edit
  • Box for Android
  • Box for Android Tablet
  • Box for BlackBerry
  • Box for BlackBerry PlayBook
  • Box Capture
  • Box for Chatter
  • Box for Courier
  • Box for iPad
  • Box for iPhone
  • Box for Office (not to be confused with Box for Office Online; see below)
  • Box for Outlook
  • Box for TouchPad
  • Box for Windows 10
  • Box for Windows 8.x
  • Box for Windows Phone
  • Box SimpleShare
  • Box Sync for Mac
  • Box Sync for Windows

All portable devices where these apps are installed must be encrypted.

Apps not approved for use with PHI

The following apps, while approved for use with institutional data, are not currently approved for use with PHI:

  • Box Drive
  • Box for Office Online
  • FTPS
  • iAnnotate PDF
  • Notability
  • Quickoffice Pro HD
  • WebDAV

Why all apps aren’t available for use with institutional data

Institutional data is subject to certain safeguards and restrictions, and many available Box apps are not in compliance. Third-party applications that work with Box (e.g., applications to edit Microsoft Word, Excel, or PDF files) may take the data out of the protected Box environment and onto that company’s application servers. UofI’s contract with Box does not extend to those companies or applications, so their use for institutional data is disallowed.

Only applications that have been vetted and approved by the University Information Security Office will be authorized for use with institutional data. Third-party applications are approved for Box at UofI based upon various criteria, including security, functionality, stability, and usability.

Installing apps

For instructions for adding an app, see the Box video: Applications .